Project Closure

The last project report is considered the final report, and for this reason, the structure of the final report is similar to a regular project report in Jems. However, specific parts of the project report Project Outcomes tab are reserved for the final report only:

• Project Story
• Project’s relevant mentions and prizes
• Typology of Project Impacts checklist

When it comes to the last claim, projects should be particularly aware of the final eligibility date outlined in their Grant Letter. By this date, all project activities including closure activities must be finished and all project expenditure must be paid.

 

Where to find guidance

Please read carefully chapter 4.8.1 Final Reporting in the Programme Manual to learn how to complete these parts.

 

All ends are also beginnings!

The information that a project provides in the final report - including outputs, project story, indicators, testimonials, and typology - forms the foundation for promoting a project’s legacy.

Make sure to meet the EU and programme publicity requirements, involve your partner and follow 5 practical tips to secure that the project legacy endures and keeps growing.

 

Where to find guidance

You can read about final communication activities in Chapter 4.8.2 of the Programme Manual.

 

When reaching the end of the project, Lead Partners are asked to check that all data in Jems is up-to-date.

After the final payment, a standard 3-week appeal period applies. Once it ends, the Joint Secretariat will check if the project is ready for closure. If so, the Managing Authority will send a closure letter.

 

Where to find guidance

You can read about official closure in Chapter 4.8.3 of the Programme Manual.

 

A number of obligations for projects remain to be met after project closure. These concerns:

• Document keeping
• Document keeping for partners with State Aid
• Audits and evaluation

Where to find guidance

You can read about obligations after closure in Chapter 4.8.4 of the Programme Manual.